By-Laws

Iowa Association of Mediators

Section I: Name

The name of this organization is the Iowa Association of Mediators (IAM).

Section II: Purpose

The Iowa Association of Mediators is a dispute resolution organization that promotes the use of mediation in resolving disputes. IAM membership is open to all individuals or organizations interested in the field of dispute resolution in Iowa. The purposes of IAM include:

Communication among members;
Facilitation of training and education in dispute resolution;
Promotion of the use of alternative dispute resolution;
The development of standards of conduct for mediators; and
The creation and maintenance of a list of mediators certified by IAM

Section III: Membership

There are four categories of membership in IAM: regular, benefactor, student and organizational.
Annual dues are $50 for regular, $100 for benefactor, $30 for student, and $125 for organizations. Annual membership dues are due in April and are not pro-rateAn organizational membership is considered a sponsorship and carries no voting rights. Dues will not be used to support any party or candidatOnly those regular members who are paid up are voting members.

Section IV: Governance

A. Officers

1. The responsibilities of the President are:
a. To preside at the meetings of the IAM Board of Directors and at the meetings of the general membership of IAM.
b. To serve as a designated spokesperson for IAM; and
c. To sign checks for expenditures approved by the Board of Directors from IAM accounts.
2. The responsibilities of the Vice-President are:
a. To serve as an ex-officio member of all standing committees;
b. To substitute for the President in his/her absence; and
c. To fulfill such other duties as the President may request.
3. The responsibilities of the Secretary are:
a. To maintain official records and minutes for general membership and
b. IAM Board of Directors meetings; and
c. To coordinate correspondenc
4. The responsibilities of the Treasurer are:
a. To receive money, pay bills and maintain accounts;
b. To prepare and present regular reports to the membership;
c. To sign checks approved by the Board of Directors from IAM
d. accounts;
e. To submit records for annual audit; and
f. To allow for the review of IAM financial records by any member of
g. IAM upon at least one week’s notice.
5. The President and Treasurer shall be bonded for an amount equal to the prior fiscal year-end treasury or $2000, whichever is greater. The President and Treasurer shall have the authority to spend up to $500 of IAM expenditures without approval of the Board of Directors. All checks shall be signed jointly by the President and Treasurer.
6. It is the duty of every officer to surrender such books, records, property and accounts of IAM to his/her successor in office on or before the commencement of the successor’s term.
7. Terms of office for all officer positions run from annual meeting to annual meeting. Terms are for three years and are renewable one for another three-year term. Eligibility for office is renewed after a one-year absence from office
8. A vacancy in any officer position will be filled by appointment of the Board of Directors for the remaining term of office only.

B. IAM Board of Directors

1. Membership of the Board of Directors consists of nine elected Board of Directors Members and the standing committee chairs.
2. Responsibilities of the Board of Directors are:
a. Oversight, direction and coordination of committees and program planning;
b. Creation of the annual budget;
c. Making policy recommendations to the general membership;
d. Representing IAM positions affecting legislation on ADR and;
e. Approval of all IAM expenditures over $500.
3. Terms on the Board of Directors will be of three years. Terms will be staggered so that one third of the Board of Directors is elected each year. Board of Directors members may serve two successive terms. After two terms, a member is not eligible to serve again until after an absence of at least one year. Partial terms of service will be counted as a full term if more than 18 months of service occurreThe secretary shall keep track of such terms ands answer any board questions concerning them.
4. The Board of Directors will replace officers by appointment for the remaining term of office only. Appointments will be ratified at the next quarterly membership meeting.
5. The Board of Directors shall elect its own officers.

C. Committees

The organization’s committees shall include:
1. Standing committees:
a. Annual Conference Committee
b. Membership Committee
c. Public Education Committee (Communications and Training)
d. Legislative Committee
2. All standing committee chairs are members of the Board of Directors
3. Special Purpose and Ad-hoc Committees
1. Special purpose committees
i. Audit Committee: Its responsibilities are to audit accounts at least annually and to prepare a written report on the accuracy of the financial statement of the treasurer. The committee shall consist of two members who are elected for alternating two-year terms.
ii. Elections Committee: Its responsibility is to prepare a ballot of nominees for all elected positions to be voted on at the annual meetin The committee shall consist of three members of IAM who shall not be eligible for nomination for any elected positions during their term on the committeThe Elections Committee members shall be nominated and voted in at the January general membership meetinTheir term of office ends after the election.
b. The Board of Directors shall create ad-hoc committees from the membership as necessary.
4. Duties of Committees
a. Each committee is responsible for determining its duties and for making
b. recommendations to the IAM Board of Directors.
c. Committees are responsible for determining their financial needs for
d. budgeting purposes.
5. Membership on all standing and ad-hoc committees shall be voluntary.
6. Each committee is responsible for selecting its own chairperson, whose duties are to call meetings and prepare and submit reports to the IAM Board of Directors and membership.
7. Committees shall meet at the time of general membership meetings and as needed.

Section V: Meetings

1. Quarterly meetings of the Board of Directors shall be open to the membership. A quorum for conducting business of the Board of Directors shall be seven board members.
2. A general membership meeting will be held at the annual spring meetinNotice of the membership meetings shall be provided via communication by the Secretary or the Secretary’s delegate.
3. Location of the membership meetings will be determined by the Board of Directors.
4. A quorum for conducting business at the membership meetings shall be ten voting members.
5. Procedures at membership meetings shall follow Robert’s Rules of Order.
6. Decisions of the general membership shall be made by a simple majority of voting members in attendance at membership meetings.

Section VI: Amendments

1. Amendments to these by-laws shall be by a majority of voting members in attendance at membership meetings.